Using Microsoft Word to Create References and Bibliographies
Microsoft Office Word has a feature that inserts citations into your paper and formats your bibliography. This feature is not a full-fledged bibliographic management system like Zotero, but it will allow you to store bibliographic information, use that information to create in-text citations (or footnotes or endnotes) in your paper, and create a bibliography in a variety of styles.
This option is available only in Microsoft Word 2007 and above. Previous versions of Word do not offer it.
Any errors that you make in entering the bibliographic information will be passed into your citations. Watch your spelling and punctuation, and make sure that you have entered the right information in the right places.
These features are located under the References tab in Microsoft Word 2007:
When you use material in a paper that should be cited, click on the Insert Citation button:
Clicking on this button brings up a menu that includes the option of entering information about a source you haven't cited in your paper yet::
Clicking Add New Source will bring up a dialog box where you can enter appropriate information about your source:
Make sure that you select the right Type of source for the source that you're working with, since the fields to be filled in will be different, depending on the kind of source.
When you've finished entering your source information, click OK to save the information about the source. This information can now be used to create in-text citations, bibliographic footnotes and endnotes, and bibliographies and works cited pages.
Creating an in-text citation
You can insert citations as you compose your paper or after you're done writing--the procedure is the same.
Place your cursor in the text of your paper where you want your citation to appear. Then click Insert Citation. A list of all of the sources that you've entered will appear:
Click on the source to insert a citation to that source in the text of the paper:
Some citation styles require that you include a page number, and there may be other things you want to change about this citation. If you mouse over the citation, you will see that it is "live":
Use the dropdown menu to edit the citation:
Note that you can also use the Edit Citation dialog box to suppress the inclusion of the author, the year of publication or the title of the work, if they have appeared in your citation and are unwelcome. When you click OK, your citation will be modified accordingly:
Word keeps all the information about your sources that you've entered, a handy feature if you write several papers that cite some of the same sources. If you're starting a new paper that will use some of the same sources, click on the Manage Sources button:
You will be presented with a list of all the sources whose information you have entered:
You can then copy sources from the Master list to the Current list.
These sources will now be available for you to cite in the new paper.
Creating a bibliography or works cited page
If you have all the information about all of your sources entered, you can create a bibliography or works cited page at the end of your paper. You can also create a standalone bibliography. Simply place your cursor where you want the bibliography or works cited page to begin, and click the Bibliography button:
Mouse over your preference (Bibliography or Works Cited) and click Insert Bibliography. Your bibliography will appear:
Please note that you may have to change the format of the title of the works cited page or bibliography; Microsoft does not use a standard heading for these headings.A true works cited page lists only the items you have actually cited. In order to make changes in your bibliography or works cited, you will have to convert your works cited to static text and then edit them. To convert your formatted text to static text, click on the icon at the top left of your bibliography:
Select the option you want.
Changing the style
What if you think that you have finished your paper, only to look at your professor's instructions for format and discover that you have completed your paper in the wrong style? Click on the dropdown menu that lists the possible styles you can use:
Select the style that your professor requires, and click. Your entire paper--citations and bibliography--will be reformatted in the chosen style.
You can contact the Reference Desk through the live chat service or by phone at 227-2294.
This easy tutorial will guide you through the process of setting up Microsoft Word 2007 for your MLA Format research paper. It is very easy and we are going to accomplish the following settings:
I. How to Set the Font and Size:
- When you first start Word 2007, you are placed under the Home tab (like in the image below), if not, click on the Home tab.
- Click on the font and select Times New Roman.
- Click on the size and select 12.
Note: If you already typed your text, you need to select all your text before you select the font in order to apply the text to the new font. To select all text, press CTRL+A(that means holding down the CTRL key, keep holding it then press the A key on your keyboard).
II. How to Set the Margins in Word 2007:
- Click on Page Layout => then click on Margins.
- Make sure the margins for top, left, bottom & right are set to 1″.
III. How To Create a Header in Word 2007:
- To create a header with your last name and automatic page numbering, click Insert => Page Number => Top of Page => then click on Plain Number 3.
- Now type in your Last Name and leave a space before the page number. Note: make sure the font is being set to Times New Roman and size 12.
IV. How to Setup Line Spacing to Double Spaced in Word 2007:
- Click on the Home tab.
- Click on the Line Spacing button.
- Click on 2.0.
V. How to Enter the First Page Information:
- Type your full name => press Enter.
- Type your professor’s name => press Enter.
- Type course title => press Enter.
- Type your paper’s due date => press Enter.
- Click on the Align Center icon on the formatting toolbar (to center your blinking cursor) => Type the title of your paper, capitalizing the first letter and all major words and proper nouns. Do not use italics, boldfaced type, underlining, or all caps to format your title. Do not type a period at the end of the title => press Enter.
- Click on the Align Left icon (to bring your blinking cursor to the left).
- Click on the Tab key to indent 1/2 inch to begin your first paragraph. Use the Tab key on every next new paragraphs. Your completed setting should look like this:
VI. How to Setup the Works Cited Page:
Follow this how-to when you are ready to work on your Works Cited page. The Works Cited page has the following characteristics:
- A heading “Works Cited” centered one inch below the top edge of a new page. Do not bold or underline this heading.
- No indent on the first line of each entry. If an entry runs more than one line, indent the subsequent line or lines 1/2 inch from the left margin.
- Alphabetize entries in your list of works cited by the author’s last name, using the letter-by-letter system.
Immediately after typing the final line of your paper, press the CTRL key and the ENTER key at the same time to begin a new page (another method is to insert a page break from the toolbar). Your header with your last name and automatic page numbering should appear at the top left of your paper.
- Click on the align center icon so that the text is centered.
- Type Works Cited(do not underline, boldface, italicize, or enclose the title in quotation marks).
- Press the Enter key once to begin a new line.
- Click on the align left icon so that the text is aligned left.
- The feature to setup indentation on the subsequent line/lines is called Hanging Indent. To setup hanging indent, click on Home => click on Paragraphs => under Special, choose Hanging => enter the value By 0.5 (or 1/2 inch) => click OK to apply the settings.
- Now type your sources. If you have Internet sources, when you type in the URL, Microsoft Word automatically apply the hyperlink to it. You should remove the hyperlink by right-clicking on the URL => choose Remove Hyperlink.
I hope you found this tutorial helpful. Take care!
MLA Format Guidelines:
APA Format Guidelines: